OPERATIONS ASSOCIATE

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WHO WE ARE 

The National Institute for Reproductive Health (NIRH) and the National Institute for Reproductive Health Action Fund (NIRH Action Fund) are advocacy groups that fight for just and equitable access to reproductive health care and build political power for reproductive freedom. For decades, our strategy has been to go on the offensive, at the state and local level, so we have a long track record of passing laws that are safeguarding and advancing access.    

In states and cities across the country, we launch campaigns, change policy, and elect candidates who champion our cause, all by working hand-in-hand with reproductive health, rights, and justice organizations; health care providers; and other groups invested in this fight.  We partner in communities where change is needed and where we can make a difference. At the national level, we engage in groundbreaking public opinion research, proactive policy initiatives, and innovative advocacy campaigns to help reshape the national conversation about reproductive freedom.  

Our approach to advocacy, policy, and politics strives to center the people who are most impacted by barriers to care, historically underserved, and often under-represented — Black women and Black communities, Indigenous and other communities of color, low-income people, and immigrants.  

We don’t just push back against restrictions on reproductive autonomy; we fight for a society in which everyone has the freedom and ability to control their reproductive and sexual lives.  

THE ROLE 

Reporting to the People and Operations Director, the Operations Associate will serve as an integral support role for the Finance and Operations department at NIRH / NIRH AF. This is a multifaceted position with responsibilities that encompass facilities management, operations management and People Operations (HR) support. This position will require close collaboration with the People & Operations Director (POD), the VP for Finance and Administration (VPFA), and the Executive Vice President (EVP). 

This is a benefits eligible 0.8 non-exempt position that will require 28 hours work weeks (4 days a week), with flexibility, during normal business hours, Monday to Thursday, 10 AM to 6 PM. The annual salary for this position is between $42,400- $46,000 commensurate with experience.  

WHAT YOU’LL DO 

Facilities Management 

• Procure, maintain, and organize all office supplies and technology to meet the work demands of staff. 
• Manage the front desk and reception area; sign for deliveries; greet visitors and alert staff when guests arrive. 
• Oversee all office security including monitoring/updating security list for the day, manage office cameras, lock/unlock the office doors for guests, and communicating with building security as needed. 
• Maintain the office space in an organized, accessible system. This will require lifting and moving boxes and office equipment, organizing and cleaning spaces in the office, decluttering office spaces, transfilling, reviewing office files against the retention policy and identifying when shredding services are needed.  
• Manage building security cards for all staff. 
• Support in the creation of a space rental/ sublease plan for the NIRH / NIRH AF office. 
• Once the space is listed for rent; oversee and conduct office tours, draft sublease agreements, manage the space rental calendar, provide onsite support to renters.

Operations Management

• Process invoices, expense reports and reimbursements. 
• Coordinate logistics for meetings, events and travel. 
• Serve as the second point of contact for office vendors, tech consultants, and building maintenance. 
• Troubleshoot office tech issues; coordinate additional IT support when needed. 
• Log and distribute incoming mail, contributions and faxes; work with the Development Department to complete a Daily Incoming Contribution Log. 
• Monitor the organizational voicemail inbox and email inbox. 
• Communicate with vendors and stakeholders as needed. 

People Operations 

• Help coordinate employee benefits and payroll. 
• Assist in the onboarding and offboarding process of employees. 
• Assist with HR compliance, including but not limited to upholding the policies and procedures of the organization. 
• Contribute to building a strong and collaborative team culture grounded in racial equity and inclusion. 
• Manage administrative tasks as needed including list management and legislative tracking 
• Contribute to building and managing a culture of inclusion and equity at an increasingly diverse organization.  

 

WHAT YOU’LL BRING 

• 1-2 years of experience in an office setting. 
• Demonstrated ability to prioritize and handle a variety of projects simultaneously. 
• Detail oriented and organized. 
• Comfortable engaging with a variety of people and personalities within and outside of the organization. 
• The ability to maintain a calm demeanor when under pressure and when faced with changing circumstances. 
• Someone who takes initiative and can anticipate needs within the office. 
• Someone who is comfortable with technology and can troubleshoot when needed. 

 

WHAT WE OFFER

• Employer paid medical, dental and vision insurance 
• Generous time off package including vacation days, paid holidays, sick days and personal days 
• 401k with employer match 
• Flexible Spending Account for transit, healthcare and dependent care 
• Employee Assistance Program 
• Hybrid work schedule

TO APPLY 

Email a cover letter and resume to [email protected] with “Operations Associate” in the subject line. Incomplete applications will not be reviewed. Applications are reviewed on a rolling basis. All applications must be received via email. 

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